mission in italy
BEFORE DEPARTURE
Ph.D. students who wish to carry out a mission in Italy should send the Request for authorization to carry out a mission (to be filled out by the Supervisor) to the Coordinator of the Course and the Department's Administrative Secretary (This email address is being protected from spambots. You need JavaScript enabled to view it. - in acquaintance copy).
After receiving authorization from the Coordinator, Ph.D. students are required to enter the mission request on the U-Web Missions portal (U-Web manual) and wait for approval by the Administrative Secretary and authorization from the Department Director.
PN: The Request for authorization to carry out a mission (to be filled out by the Supervisor) and the authorization from the Coordinator must be attached to the mission request on the U-Web Missions portal.
*** IT IS POSSIBLE TO CARRY OUT A MISSION ONLY AFTER OBTAINING PERMISSION ***
AFTER THE RETURN TO ITALY
Ph.D. students who wish to obtain reimbursement are required to enter the request on the U-Web Missions portal (U-Web manual) within 90 days of the conclusion of the mission.
The reimbursement request must be accompanied by:
- a copy of all expense receipts (originals of expense receipts must be hand-delivered to the Department's Administrative Secretariat offices);
- the authorization for the reimbursement of the mission (by the Supervisor) (ONLY if the amount of reimbursement requested is greater than the amount initially authorized).
*** IT IS POSSIBLE TO OBTAIN REIMBURSEMENT FOR EXPENSES INCURRED ONLY IF THE MISSION WAS PREVIOUSLY AUTHORIZED ***
Doctoral students are urged to consult the Regulations for Off-site Missions (Regolamento per le missioni fuori sede)
Foreign mission
BEFORE DEPARTURE
Ph.D. students who wish to carry out a mission abroad should send the following completed and signed forms to the Coordinator of the Course and the Department's Administrative Secretary (This email address is being protected from spambots. You need JavaScript enabled to view it. - in acquaintance copy):
- Request for authorization to carry out a mission (to be filled out by the Supervisor)
- Statement of assumption of responsibility
Digitally signed by the Ph.D student or signed with an autograph signature and accompanied by a copy of an identification document; - Declaration of the host institution signed by the legal representative
The declaration must be produced on the letterhead of the host institution and must necessarily contain the name of the legal representative, the details of the Ph.D student, the start and end dates of the stay, and the reason for the stay at the institution. The declaration must be dated and signed by the legal representative of the host institution; - Agreement for the regulation of the training-research period to be carried out at the Institute premises by the PhD student: ONLY for PhD students holding a PON grant and only for carrying out research activities abroad (thus excluding participation in conferences, Summer/Winter School).
The agreement must be duly stipulated and protocolled. Prof. Alessandro Massolo can be contacted for information.
PN: Ph.D. students who intend to travel abroad with a scholarship increment (for a period of stay abroad, even if not continuous, as long as the periods comprising it are not less than fifteen days) are required to specify this in the request email to the Coordinator, at the same time as sending the above documentation.
After receiving authorization from the Coordinator, Ph.D. students are required to enter the mission request on the U-Web Missions portal (U-Web manual) and wait for approval by the Administrative Secretary and authorization from the Department Director.
PN: The Request for authorization to carry out a mission (to be filled out by the Supervisor) and the authorization from the Coordinator must be attached to the mission request on the U-Web Missions portal.
*** IT IS POSSIBLE TO CARRY OUT A MISSION ONLY AFTER OBTAINING PERMISSION ***
In addition, those who have requested the scholarship increment will also have to open a ticket through the Virtual Desk in order to send the Coordinator's PU or the form prepared by the Coordinator (Authorization Form in PDF format) in the case of Collegiate Resolution, related to the said authorization.
AFTER THE RETURN TO ITALY
Ph.D. students who wish to obtain reimbursement are required to enter the request on the U-Web Missions portal (U-Web manual) within 90 days of the conclusion of the mission.
The reimbursement request must be accompanied by:
- a copy of all expense receipts (originals of expense receipts must be hand-delivered to the Department's Administrative Secretariat offices);
- the authorization for the reimbursement of the mission (by the Supervisor).
ONLY those who have applied for and been granted the scholarship increase must, in order to obtain the reimbursement , open a ticket through the Virtual Desk in order to submit the following documentation (in a single file in PDF format):
- MAG model;
- a certificate, issued on letterhead, duly completed and signed by the person in charge of the location where the research activity was carried out, complete with the precise indication of the period of stay (start and end date) and the activities carried out. If it is objectively impossible to produce such documentation, a statement from the doctoral student's supervisor, indicating the period of stay at the institution itself, must be submitted.
*** IT IS POSSIBLE TO OBTAIN REIMBURSEMENT FOR EXPENSES INCURRED ONLY IF THE MISSION WAS PREVIOUSLY AUTHORIZED ***
Doctoral students are urged to consult the Regulations for Off-site Missions (Regolamento per le missioni fuori sede)
MISSION WITHIN THE MISSION (IN ITALY/ABROAD)
Ph.D. students who wish to carry out a new mission as part of an existing mission in Italy/abroad (mission within a mission), should send the following completed and signed form to Coordinator of the Course and the Department's Administrative Secretary (This email address is being protected from spambots. You need JavaScript enabled to view it. - in acquaintance copy):